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Rental Agreement

Rental Rates and Contract (PDF)
Date and Time of Event*
Date and Time of Event Start Date
Date and Time of Event Start Time
—
Date and Time of Event End Date
Date and Time of Event End Time
including set up and clean up of your event
Event Title*
Estimated Attendance*
Group/Business
Business Phone
Email Address*
Group/Business Address*
City*
State*
Zip*
Contact Person*
Contact Phone*
Person Responsible for Clean-up*
Phone*
Send Refund To (if different from above)
Address
City
State
Zip
in consideration for the use of the Dorothy Hart Community Center, 408 Canal St., Fredericksburg, VA for myself and all my legal representatives do hereby agree and undertake to save and hold harmless, release and forever discharge the City of Fredericksburg, its officers, agents, employees and any and all other persons, firms and corporations, acting on behalf of the City from any and all actions, demands or claims for damages to persons or property, that may arise out of the use of said City property specified here, without regard to a negligent act or omission of the applicant, the City of Fredericksburg, or any other person, organization , firm, or corporation acting on behalf of the City.
By my signature below, I certify that I have received a copy of, read, and fully understand my rental contract, the general rental policies for Community Center, and the prescribed responsibilities for Community Center lessees. I further understand that my failure to meet any of these responsibilities or comply with any policy may result in the immediate termination of the rental agreement by the onsite facility supervisor. I also agree that, if termination of the rental agreement is deemed necessary by the supervisor, I will ask that my guests exit the facility in a quick and orderly fashion and personally oversee the clean-up of the rental space. Finally, I understand and agree that, should early termination of my rental contract become necessary, I will receive no refund of rental fees and my deposit may be withheld.
Lessee Signature: I understand that checking the box below is the equivalent of signing my name.*
1. I Accept
Lessee Name*
Date*
Date
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Classroom Rental

Auditorium Rental

Terms of Use

Please initial the following:
Full payment is due 2 weeks prior to the event date.*
I understand that my rental time includes setup and clean up, and that I am responsible for setting up and taking down the tables and chairs used at my event.*
I understand that I am responsible for cleaning the rented room, including wiping down tables, chairs and counter tops.*
I understand that music has to be turned off by 10:30 p.m. and failure to do so may result in the loss of my deposit.*
I understand that the contact person for the rental must check in with admin at the beginning of the event. (This is done to help the admin know who the person is that they need to address for the rental)*
I understand all of the rental rules and policies, and I understand that not following those can result in my deposit being forfeited and the possibility of not being able to rent in the future.*
I am aware that closures and cancellations at the Dorothy Hart Community Center will be sent out via Fredericksburg Alert.*
I have no questions about the rental contract.*
I understand that any changes to the rental contract must be done in writing and turned into the Dorothy Hart Community Center.*
In order for deposit refunds to be granted, a Clean-Up Verification must be signed by Renter and Site Supervisor. Any room issues must be listed at that time.

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